Path: gmd.de!newsserver.jvnc.net!nntpserver.pppl.gov!princeton!udel! MathWorks.Com!europa.eng.gtefsd.com!news.umbc.edu!nobody From: k...@umbc.edu (Kurt Reisler) Newsgroups: comp.org.decus Subject: Proposed DECUS Forum structure is not a better replacement for SIGs Date: 22 Mar 1994 22:47:19 -0500 Organization: Hadron.com in exile Lines: 104 Message-ID: <2moe47INNch9@umbc7.umbc.edu> NNTP-Posting-Host: umbc7.umbc.edu [Seems that I am doing a lot of this lately. Once again, this is posted with permission, and a copy will also be posted to Board_Public on DCS. I was asked to point out that this is not just Brian's view, but is the view of the counterparts as well - Kurt] > From "star::breton"@star.enet.dec.com Mon Mar 21 16:49:29 1994 > Date: Mon, 21 Mar 1994 16:18:54 -0500 (EST) > From: Brian - OpenVMS Product Management 21-Mar-1994 1622 > <"star::breton"@star.enet.dec.com> > Subject: Proposed DECUS Forum structure is not a better replacement for SIGs > Cc: bre...@star.enet.dec.com TO: DECUS US Chapter Board of Directors DECUS US Function Chairs Digital Counterparts DECUS US SIG Chairs At the Chicago Function Head meeting there was much discussion around the idea of Forums. Forums are the proposed alternative to Special Interest Groups (SIGs) which are currently in place. I was fairly vocal in my concern for the existence of some formal structure with which to advocate technologies and business practices within the Chapter. I have spent much time reviewing and contemplating the things I heard at this meeting. I have discussed my findings with a number of Digital Counterparts. They and I have come to the conclusion that as described, Forums do NOT fulfill our advocacy requirements. Forums as defined by Sandy Kruger, speaking for the Board of Directors at this meeting, are "opportunities for members to participate in an activity". Forums differ from SIGs, according to Sandy, in that the "club-like feeling will be eliminated". According to the new direction of the Chapter, Advocacy is the most principle role for the Chapter. The current Board indicates that advocacy hasn't been structured very well within the Chapter in the past. The direction the Board is giving to Advocacy is to develop a voice of the membership/industry. Accordingly, the means of having a voice is through Forums. However, Forums are not a group of people. They are a set of activities centered around advocacy. It has been determined that a point person needs to be identified for each Forum while the remaining structure of Forums is unclear. The Board's preferred Forum model is one of today's Working Groups wherein a group gets a topic, discusses it, develops a "White Paper" or some such response, presents the findings to the appropriate party (vendor, members, standard committees, etc.), obtains audience feedback and then goes out of business. Members can request Forums, vendors such as Digital can request Forums. An important ingredient to the Advocacy recipe is one of understanding and trust. These are not built over night. It takes time to build up the relationship to a truly meaningful point. This requires stability. It also requires an identifiable point of contact and team. As I articulated at the meeting, Counterparts are extremely concerned with the nomadic nature of Forums as described. Forums which last a year will not allow people to be able to create any kind of relationship and trust. Our concerns are two fold. First that membership will not find it very attractive to attempt to keep up with Forums coming and going, hence they will not be so inclined to participate. Secondly that Digital will think less of the Chapter if relationships with entities go away. Rich DeJordy, Advocacy Function Chair, has stated that the primary goal of advocacy is "maintaining credibility with DEC" with the "core of activity done by Forums". As Bill Mayhew, Business Practices Function Chair, stated at this meeting "in order [for advocacy] to work there must be a continuous process". Counterparts agree that in order for advocacy to work there must be some form of activity with Forums that is performed continually. Forums will only work if they are a team not a person whose purpose is advocacy and that this team is supported by the society long-term. It is Forums that will spin-off other "Working Group" activity based within the area on which on it focuses. The Forum should be able to support multpile Working Group activity without it having to spawn off a completely new Forum. On behalf of the Counterparts I urge you to re-think, or at least re-articulate, the concept of Forums. Counterparts will not exist for Forums which last a year or less. They will however support a Forum which is a group of people who over the long term looks into various segments of a specific interest. Today we have such Forums and they are called SIGs. Today some are working well, some are not. We should concentrate our DECUS and Counterpart energies on making today's SIGs work correctly, not disband them and start from scratch. There is currently a lot of trust and understanding between SIGs, their membership and Counterparts. This should not be evaporated. Respectfully, Brian Breton, outgoing Counterpart Committee Chair [19 lines of distribution deleted] -- Kurt Reisler (UNIX SIG Chair, DECUS US Chapter) Captain, UNISIG International Luge Team Only a guest at k...@umbc.edu Are creative spellings like a patentable life form?
Path: gmd.de!newsserver.jvnc.net!darwin.sura.net!howland.reston.ans.net! sol.ctr.columbia.edu!news.kei.com!eff!news.umbc.edu!nobody From: k...@umbc.edu (Kurt Reisler) Newsgroups: comp.org.decus Subject: The UNIX SIG Postion on Forums Date: 1 Apr 1994 12:06:34 -0500 Organization: Hadron.com in exile Lines: 399 Message-ID: <2nhkaqINN8se@umbc7.umbc.edu> NNTP-Posting-Host: umbc7.umbc.edu This was posted to Board_Public on DCS on March 31st. I had hoped that it would have floated over to comp.org.decus on its own, but it appears that the on-way importation of notes from Board_Public to this news groups either did not catch it, or perhaps choked on it (it is rather lengthy). My appologies if you have seen it before, but it is smaller than any of the GIFs posted to the net :-) Kurt The Position of the UNIX SIG/MIF After consultation with the leadership of the UNIX SIG/MIF, other SIG/MIF Chairs, various Digital Counterparts, and the leadership of other DECUS Chapters, the UNIX SIG/MIF has arrived at the following position statement: - The UNIX SIG has met the requirements defined for a Member Initiated Forum (MIF) as defined by the Board of Directors on 9 December 1993, with the filing of its SIG/MIF petition on 21 December 1993 (well in advance of the 1 February 1994 deadline). The UNIX SIG/MIF stands by that petition, and expects the Board of Directors to live up to its commitments by either approving or disapproving that petition, based solely on the requirements defined by the Board of Directors on 9 December 1993. - The UNIX SIG/MIF has no current interest in petitioning the Board for the creation of any forums under the new forum definition that was detailed to Rebecca Parsons by Sandy Krueger in mid-March 1994. While the activities specified in the new forum definition encompass some of the advocacy activities required, the definition precludes the sanctioned performance of other critical advocacy activities, as expressed by Brian Breton on behalf of the counterparts. In addition, the new definition dangerously reduces the technical significance of a forum, and its interaction with the Digital counterparts. We support the Digital Counterparts and other DECUS leaders (past and present) who are opposed to this new definition of a forum. - The UNIX SIG/MIF will continue its efforts to provide the exchange of UNIX-related technical information among its peers, with or without the continued support and participation of the US Chapter of DECUS. In addition, the UNIX SIG/MIF will continue and strengthen its activities and relationships with other DECUS Chapters and UNIX organizations. If you have comments on this position statement, please send mail to rei...@decus.org or k...@umbc.edu. Please feel free to redistribute this message. =============================================================== Background Information On the Saturday the fourth of December 1993, the Board of Directors of the US Chapter of DECUS dropped a bomb. At one meeting, they terminated all volunteer leadership committees, terminated all DECUS funded communications, promised to make the Internet accessible to all DECUS members, and ushered the US Chapter into a period of paranoia, non-communication and self- flagellation, the likes of which many of us have never seen in the past. With the exception of the Board positions, the Chair and Vice Chair of the Management Committee, and the SIG Chairs, all other leadership positions were terminated effective immediately. At the same time, we were all asked to ensure that the San Francisco symposium would be successful. On Thursday the ninth of December 1993, the Board of Directors handed out a single page document (see Attachment 1) that defined a new structure, which the Board of Directors referred to as a "Member Initiated Forum," or MIF. The SIGs were informed that they had until 1 February 1994 to petition the Board for "MIF Status." The SIG Chairs were told, both verbally and via e-mail, that their SIGs would remain intact through the 1 February deadline, and those SIGs that submitted MIF petitions would also remain "golden" through the MIF approval process. On 21 December 1993, the UNIX SIG (formerly UNISIG) submitted its MIF petition via a variety of electronic methods (e-mail to the BoD, fax to the DECUS office, and posting in Board_Public on DCS). By the second of February 1994, all SIGs had submitted MIF petitions, with the exception of the Technology, Engineering and Hardware (THE) SIG and the Personal Computer (PC) SIG. A delay on the petition deadline had been granted to allow those who were "inconvenienced" by the Northridge earthquake to submit. On 25 February, the Vice President of the US Chapter, Tom McIntyre, opened a new topic stream in the Board_Public NOTES Conference of DCS entitled "Forum Concept Definition" (see Attachment 2). This posting introduced an entirely new definition of a forum which is radically different from both the existing SIG and the 8 December MIF definition. The new definition supports some of the functions which were previously performed under the auspices of the working groups created under the SIGs. In addition to the lack of support for the technical exchange, both informal and formal, that are vital to long term success, the new definitions seriously limit the effectiveness of these organizations in other ways. Noteworthy among these limitations are the absolute control of the Board over the existence and operations of these groups and the impracticality of managing activities under the constraints imposed by the definition. There was some discussion in the topic stream of this definition. Most of it was either seeking clarification or expressing opposition. As with most other issues brought up by the membership and (present and former) volunteer leadership in the Board_Public notes conference, none of these questions and requests for clarification have been publicly addressed by the Board of Directors. Over the weekend of 11 March 1994, there was a "Function Head" meeting held in Chicago. After this meeting, Rebecca Parsons (Chair of the now unofficial SIG Council) received a telephone call from Sandy Krueger, chair of the former Management Council. Based on Rebecca's summary of this conversation (released via e-mail and posted to Board_Public on 21 March 1994), it appears that the Board has expanded on the forum definition posted by Tom McIntyre. It further appears that the Board intends this new definition to supersede the definition for a MIF, and that those who are interested in petitioning under this new definition of a forum must do so by 15 April 1994 (see Attachment 3). On 21 March 1994, a message from Brian Breton, counterpart to the VMS SIG and Chairman of the Digital Counterpart Council was sent to the Board and the existing and former DECUS leadership (see Attachment 4). This message, entitled "Proposed DECUS Forum structure is not a better replacement for SIGs" stated the opposition of the Digital Counterparts to this new definition of forums as a replacement for SIGs or MIFs. As of this date, there has been no response from the Board of Directors, or from the newly appointed Committee Review Committee Function Head, Ms. Margaret Drake. Attachment 1: The 9 December 1993 MIF Definition Working Definition of Member Initiated Forums Each Forum provides functions for a portion of the industry that: 1. analyze that segment of the industry, 2. facilitate communication about that segment of the industry, and 3. advocate the importance of and needs of that segment of the industry. Any group of DECUS members who identify a technology, issue or industry area that is not currently being represented in a manner that addresses their needs within DECUS, may petition to become a Forum. The petition must be made to the Board and must include the following: 1. why this is an appropriate Forum within the context of the DECUS U.S. Chapter, 2. a statement of metrics that are appropriate for evaluating the performance of the Forum that defined the Forum's constituency, 3. a plan of activities including a list of expected deliverables, and 4. the name of a member who will serve as chair person of the Forum responsible for form[al] communication with the chapter. The Board may appoint someone to receive and review such petition, who will provide to the Board a recommendation concerning the petition request. Attachment 2: The 25 February "Forum Definition Concept" <<< TOPAZ::$255$DUA108:[NOTES$LIBRARY]BOARD_PUBLIC.NOTE;1 >>> -< Welcome to the Board_Public conference >- ============================================================================== Note 197.0 Forum Concept Definition 10 replies TOPAZ::MCINTYRET "Vice President" 62 lines 25-FEB-1994 18:47 ------------------------------------------------------------------------------ Forum Definition DECUS U.S. Chapter members may participate in the information exchange and advocacy activities of the chapter in many ways. The Forum mechanism provides an opportunity to participate in identified projects. Members may join a Forum either as part of their annual membership renewal, or by making an appropriate update to their membership record (by a means to be determined). New Forum members are furnished with information on the current status of Forum projects and recent project reports. In order to avoid diluting the focus on important areas of advocacy and technical interchange, the number of Forums is limited. Forums are established annually to develop both technical and business area activities for member participation. Forums are principally established to collect information from their members or to represent their members positions in advocacy relationships. Each Forum will conduct at least one formal project each year and report on the results of the project. All Forum members are expected to participate actively in at least one of the Forum's projects. A Forum is also expected to gather at the major meetings of the DECUS U.S. Chapter in order to allow face to face business to be conducted. However, it is recognized that, in some exceptional cases, Forums may be able to function effectively without such meetings. Forums are not primarily designed for the establishment and promotion of identity. Other less formal affinity groups may be formed from time to time and petition for identification to the Electronic Function, Program Committee or other appropriate function. These petitions will not require any approval other than that of the function being asked to publicize the affinity group. Forum Formation Areas of interest for Forum formation are recommended on an annual basis based on collective inputs from the Technical Focus Function, the Advocacy Function, the Counterparts Chair, the Business Practices Chair, inputs from existing Forum Chairs and other interested DECUS members. Continuation of existing Forums will be contingent on a continuing need and the performance of the Forum on its projects of the preceding year. Each Forum Chair must annually submit an activity plan to the Committee Review Function prior to the commencement of Forum activities. The plan must detail at least the following information: - Forum Focus - Description of expected membership - Description of forum project(s) The description of projects must include expectations regarding resources such as Counterpart requirements, communication requirements and any other identifiable resources. The Forum Plans will be reviewed by the Committee Review Function with consultation from other function areas and a recommendation will be forwarded to the DECUS U.S. Chapter President Elect or President for action. This review will be completed and the appointments made early enough for information to be included in the annual membership renewal materials. A Forum is chartered for a single fiscal year. The charter may be renewed indefinitely at the discretion of successive Presidents Elect. White papers and other Forum reports will be published through DECUS standard electronic and hard copy channels as appropriate. Attachment 3: The Chicago Forum Definition (distributed 21 March 1994) This message contains some clarifications to the definitions of forums. This information was passed to me by Sandy Krueger after the Chicago function head meeting. For completeness, I will also include the definition of forums that was posted by Tom McIntyre, the author of the definition, in board_public. [Deleted. See attachment 2] The points below are additions and clarifications for this definition. Point 1: Forums will be reviewed by the Advocacy, Tech Focus, Counterpart, and CRC FHs. These will "meet" to review the petitions and then make recommendations to the board. since the "membership" in forums are to be declared during "membership renewal" and it is anticipated that for this round, this is tied to NO, the recommendations must be to the board by 15 April. The precise mechanism to be used for this review is yet to be determined. Paula, do you have a more precise schedule? Point 2: Forums are intended primarily/exclusively/pick-one to "further the role of Advocacy". BPSG is considered something of a "permanent forum" since it is anticipated that they will have many on-going activities in this area. Point 3: Forums should more accurately be labeled "activities" Some example "bod suggested and encouraged" activities include: a) A forum to develop a white paper discussing clusters from the customer's perspective (what for, how Digital compares to others, etc). Btw, this one was suggested by Digital. Note: based on the definition of forums, this white paper is to be written by everyone who elects themselves to be a member of this particular forum. It is unclear to Rich (as an example of a function head and in his role as advocacy function head) whether this is workable or desirable. b) A survey in some area. c) A forum to define a proposal for the appropriate standards strategy for DECUS. d) Something that is not a forum/activity would be the development and execution of a mini-workshop or track. this sort of *thing* would be handled through the appropriate function head. Point 4: Essentially, it is an activity/forum if it is developed BY forums together as opposed to FOR forums (ie: for membership). The activity is useful to the user community, but it is not *delivered* to the user community. Prepositions are very important here. Point 5: Multi-year forums are possible. If stated as such in the petition, approval to start would state a probability (although not certainty) that it would continue for it's requested life. The BoD wants to clarify that it might have initially over-emphasized the volatility of these groups. Forums would have to be re-approved each year, but the expectation for those with multi-year plans would be that they would be re-approved if they were operating according to their initial plan. Point 6: Forums are not collections of people who share an on-going technical focus. Forums are a collection of people who have a specific advocacy related task to perform and need some kind of resources from the chapter. Forums are not another name for SIGs. SIGs as we currently understand them are not related to forums. The use of the word forum is inappropriate. Activity is the proper and descriptive word. Sandy and I also discussed the existing batch of MIF petitions. I would suggest each SIG/MIF chair look at the appropriate petition and determine what changes, if any, should be made to it in light of this definition. This is, to the best of my understanding, representative of the current interpretation by the BoD of what a forum is and on what basis the forum petitions will be examined. I have talked with Brian Breton and Rich DeJordy who were both at the Chicago meeting. If there are additional questions, send them to me or to one of those two. I will attempt to answer or get answers to any questions anyone of you has. Becca Attachment 4: The Counterpart Council's message to the Board (distributed 21 March 1994) TO: DECUS US Chapter Board of Directors DECUS US Function Chairs Digital Counterparts DECUS US SIG Chairs At the Chicago Function Head meeting there was much discussion around the idea of Forums. Forums are the proposed alternative to Special Interest Groups (SIGs) which are currently in place. I was fairly vocal in my concern for the existence of some formal structure with which to advocate technologies and business practices within the Chapter. I have spent much time reviewing and contemplating the things I heard at this meeting. I have discussed my findings with a number of Digital Counterparts. They and I have come to the conclusion that as described, Forums do NOT fulfill our advocacy requirements. Forums as defined by Sandy Kruger, speaking for the Board of Directors at this meeting, are "opportunities for members to participate in an activity". Forums differ from SIGs, according to Sandy, in that the "club-like feeling will be eliminated". According to the new direction of the Chapter, Advocacy is the most principle role for the Chapter. The current Board indicates that advocacy hasn't been structured very well within the Chapter in the past. The direction the Board is giving to Advocacy is to develop a voice of the membership/industry. Accordingly, the means of having a voice is through Forums. However, Forums are not a group of people. They are a set of activities centered around advocacy. It has been determined that a point person needs to be identified for each Forum while the remaining structure of Forums is unclear. The Board's preferred Forum model is one of today's Working Groups wherein a group gets a topic, discusses it, develops a "White Paper" or some such response, presents the findings to the appropriate party (vendor, members, standard committees, etc.), obtains audience feedback and then goes out of business. Members can request Forums, vendors such as Digital can request Forums. An important ingredient to the Advocacy recipe is one of understanding and trust. These are not built over night. It takes time to build up the relationship to a truly meaningful point. This requires stability. It also requires an identifiable point of contact and team. As I articulated at the meeting, Counterparts are extremely concerned with the nomadic nature of Forums as described. Forums which last a year will not allow people to be able to create any kind of relationship and trust. Our concerns are two fold. First that membership will not find it very attractive to attempt to keep up with Forums coming and going, hence they will not be so inclined to participate. Secondly that Digital will think less of the Chapter if relationships with entities go away. Rich DeJordy, Advocacy Function Chair, has stated that the primary goal of advocacy is "maintaining credibility with DEC" with the "core of activity done by Forums". As Bill Mayhew, Business Practices Function Chair, stated at this meeting "in order [for advocacy] to work there must be a continuous process". Counterparts agree that in order for advocacy to work there must be some form of activity with Forums that is performed continually. Forums will only work if they are a team not a person whose purpose is advocacy and that this team is supported by the society long-term. It is Forums that will spin-off other "Working Group" activity based within the area on which on it focuses. The Forum should be able to support multpile Working Group activity without it having to spawn off a completely new Forum. On behalf of the Counterparts I urge you to re-think, or at least re-articulate, the concept of Forums. Counterparts will not exist for Forums which last a year or less. They will however support a Forum which is a group of people who over the long term looks into various segments of a specific interest. Today we have such Forums and they are called SIGs. Today some are working well, some are not. We should concentrate our DECUS and Counterpart energies on making today's SIGs work correctly, not disband them and start from scratch. There is currently a lot of trust and understanding between SIGs, their membership and Counterparts. This should not be evaporated. Respectfully, Brian Breton, outgoing Counterpart Committee Chair -- Kurt Reisler (UNIX SIG Chair, DECUS US Chapter) Captain, UNISIG International Luge Team Only a guest at k...@umbc.edu Are creative spellings like a patentable life form?